Privacy Policy

https://malehealthdoctorsontario.com/ is owned and operated by My Direct Doctor Pty Ltd (MDD) and is required to comply with the Privacy Act 1988 (Cth) (Privacy Act). In doing so, MDD Male Health handles the personal information that it collects and holds in accordance with the Ontario Privacy Principles (APPs) contained in the Privacy Act. We also hold and handle your health information in compliance with applicable State and Territory based health records laws.

We are committed to the highest level of protection for your personal and health information in accordance with these privacy laws.

About our privacy policy

This privacy policy sets out how we collect, hold, use, disclose, secure, and otherwise manage the personal information of the people who use our services. It also details the types of information we collect and hold and why, how to access and correct the information and how to make a privacy complaint.

What is personal information?

Personal information is information or an opinion about an identified individual or an individual who is reasonably identifiable, whether that information or opinion is true or not, and whether the information or opinion is recorded in a material form or not.

Sensitive information is a type of personal information that is afforded a higher level of protection by privacy laws. It includes health, genetic and biometric information as well as information about race or ethnic origin, political opinions, membership of political, professional, or trade associations or trade unions, religious beliefs, sexual orientation or practices, and criminal record.

References in this policy to personal information include sensitive information

What personal information do we collect and hold?

The information we collect will depend on who the person is and why they are using our services. By way of an example, some of the personal information we may collect can include persons:

name, address (postal and email) and telephone numbers
gender
date of birth
marital status
occupation and employment details
religion
country of birth
indigenous status
next of kin and other relatives
payment information such as credit card details
health fund and health insurance cover details
workers compensation or other insurance claim details
Medicare details
concession card details
medical history and other health information we are provided with or we collect in the course of providing our services
other details an individual provides us
practice details if the individual is a general practitioner; and other information we need to provide our services including personal photos, videos, transcripts and notes of your medical conditions.

In certain circumstances, we are required by Ontario law to collect some of this information, such as Medicare details.

How do we collect personal information?

We will collect personal information directly from the person concerned where it is reasonably practicable to do so. This is normally collected with the person completes a form or provides us with information over electronic means.

However, depending on the circumstances, we may also collect personal information from third parties such as:

a responsible person or representative (e.g. guardian)
an individual’s health service provider including specialists
a health professional who has treated the individual
an individual’s health insurer or other insurer
an individual’s family
job referees
other sources where necessary to provide our services (e.g. pathology labs) or to assess job applicants (e.g .police checks).

When we collect sensitive information about someone, either directly or from a third party, we do so with the person's consent (which may be implied or expressed, depending on the circumstances).

For what purposes do we use and disclose personal information?

We use the personal information we collect and hold to:

assess and understand the health and other needs of people to provide them with the appropriate services and advice
ensure continuity of care and provide ongoing treatment options make contact and respond to enquiries, follow up, in an emergency, and for authorisation in relation to any services
enable the provision of education and training to our staff, contractors and the health profession
effectively administer, manage, monitor and improve our services
assist with our funding, planning, evaluation, and complaint-handling
communicate by various means about our services, events, offers, and options
facilitate charging, billing, processing health insurance claims and collecting debts
assess job applications
verify an individual’s identity
ensure the health and safety of our staff and individuals who use our services or work with us
comply with quality assurance or clinical audit activities
undertake accreditation activities
provide health insurance funding
respond to feedback
address liability indemnity arrangements and reporting
prepare the defence for anticipated or existing legal proceedings
undertake research and the compilation or analysis of statistics relevant to public health and safety
conduct patient experience surveys with the aim of evaluating and improving services; and
comply with our and our contractors legal and regulatory obligations.

We may also use personal information in circumstances where we are required or authorised by Ontario law to do so or where we otherwise have the consent of the individual or their representative.

How to opt out of direct marketing?

We do from time to time use your personal information for direct marketing of our or our contractors and partner services. All direct marketing communications will include the option for you to opt-out of receiving direct marketing communication. You can opt-out at any time

To whom do we disclose personal information?

We may disclose an individual’s personal information to the following third parties for the above purposes to:

other health service providers involved in or associated with your treatment or diagnostic services
private health insurers (some of which are located overseas) and other insurers
students of the health profession undertaking clinical placements
a responsible person (e.g. parent, guardian, spouse) when the individual is incapable or cannot communicate unless the individual has requested otherwise
close family members, in accordance with the recognised customs of medical practice
our insurers and legal representatives
service providers engaged to provide services to our hospitals and other facilities including manufacturers and suppliers of medical devices, providers of pathology and radiology services, some of whom may be located overseas or interstate;
researchers (some of whom might be overseas);
auditors and quality control staff and contractors; and companies within our corporate group.

What trans-border disclosures do we make?

We operate and communicate with organisations throughout Ontario and overseas.

We may therefore disclose personal information outside the State or Territory in which you resides and also in some circumstances to related entities and other contractors who are located overseas. Countries, where overseas recipients are located, include the Czech Republic, the United Arab Emirates, the Philippines, and India.

Whether a child has the capacity to make their own privacy decisions is assessed by us on a case-by-case basis having regard to matters such as their age and circumstances.

For children who lack the capacity to make privacy decisions for themselves, we will refer or deal with requests for access, consent, and notices in relation to personal information by reference to the parent and/ or guardian or other responsible persons authorised by applicable laws and will treat consent given by them as consent given on behalf of a child or the individual who lacks capacity.

How do we store and secure personal information?

We store personal and health information in both paper and electronic form. The security of personal and health information is very important to us and we take reasonable steps to protect it from misuse, interference, and loss and from unauthorised access, modification, or disclosure.

Some of the ways we do this include:

requiring our staff and contractors to maintain confidentiality
implementing document storage security
imposing security measures for access to our computer systems
providing a discreet and secure environment for confidential discussions, and allowing access to personal and health information only where the individual seeking access to their own information has satisfied our identification requirements

Personal and health information is retained for the period of time determined by applicable Ontario laws after which it is de-identified or disposed of in a secure manner.

How do we keep personal information accurate and up-to-date?

We take all reasonable steps to ensure that the personal information we collect is accurate, complete, and up-to-date, and also when we use or disclose it, that it is relevant.

We will also take reasonable steps to correct the personal information we hold if we are satisfied that it is inaccurate, incomplete and out of date, irrelevant or misleading, or if an individual asks us to correct their personal information for these reasons. A request to correct personal information can be made at any time by contacting us on the details below. However, the accuracy of that information depends largely on the quality of the information provided to us. We, therefore, suggest that individuals:

Let us know if there are any errors in their personal information, and keep us up-to-date with changes to their personal information (e.g. their name and address). There may be circumstances in which we may have to refuse a request for correction. If this happens, we will notify the individual in writing of our reasons for the refusal and explain how they can complain if they are not satisfied.

How can personal information we hold be accessed?

Individuals have a right to access the personal information that we hold about them by contacting their customer care consultant or the Privacy Officer at our office.

If individuals request access to their personal information, we will need to verify their identity and may ask them to complete a request for access form. We will then grant the request within a reasonable period. However, we may refuse a request for access to some or all of the personal information in certain circumstances allowed by the Privacy Act or other applicable laws.

If we refuse a request for access, we will give written notice of our decision, including our reasons and how to complain if the individual is not satisfied with the decision.

We may charge a fee for collating and providing access to personal and health information.

We will disclose the personal information we give access to, to the individual’s authorized representative or legal adviser where we have been given written authority to do so.

How can complaints be made to us?

Individuals who have any questions about privacy, this policy, the way we manage personal information, or who believe that we have breached their privacy rights should request contact with a supervisor with their question or complaint.

If the supervisor is not able to respond to the individual’s question or complaint to their satisfaction, the individual may contact our Privacy Officer on the details below.

Complaints should be in writing and addressed to:

The Privacy Officer

VITYL MEDICAL CA LIMITED

Suite 2, 205/2250 Bovaird Drive, Brampton,

Ontario, Canada L6R 0W3

Email:compliance@vityl.com

We will endeavour to acknowledge receipt of a written complaint within 7 days and provide a written response to the complaint within a reasonable timeframe. It may be necessary to request further information from the complainant before the matter can be resolved. Any such request will be made in writing.

If the individual is not satisfied that Vityl Medical CA Limited has resolved their complaint, they have the right to make a complaint to the Privacy Commissioner. If they wish to make a complaint or to find out any more information about their privacy rights the Privacy Commissioner can be contacted as follows:

Telephone number:0800 803 909

In writing: via the contact form on their website:

https://www.canada.ca/en.html

Individuals may also make a complaint regarding the handling of their health information to the statutory health complaints authority in their State or Territory.

How can we be contacted?

Individuals should first contact their customer care consultant.

Contact details can be obtained from our office by phoning 021 277 7700.

Changes to this privacy policy

We may review, change and update this Privacy Policy from time to time to reflect our current practices and obligations and changes in technology. We will publish our current Privacy Policy on our website at https://malehealthdoctorsontario.com and https://malehealthdoctorsontario.com and the changes will take effect at the time of publishing. You should review this privacy policy regularly and remain familiar with its terms.